Privacy Policy

Last Updated: 16 February 2025  

By visiting our website aiforhumanrights.org or engaging with us in any way, you agree to the terms of this Privacy Policy. 

AI for Human Rights (“we”, “our”, “us”) takes your privacy seriously. This Privacy Policy Notice explains what personal information we collect, when and why we collect it, how we use it, how long we keep it, the conditions under which we may share it with others, how we keep it secure and your rights in compliance with the General Data Protection Regulation ((EU) 2016/679) (UK GDPR) and the Data Protection Act 2018. 

In this Privacy Policy Notice “personal information” or “personal data” means information that (either in isolation or in connection with other information held by us) enables you to be identified as an individual or recognised directly or indirectly. This may include your name, company name, postal address, email address, phone number, payment information, details of the preferences you express to us, your comments and questions, and technical information from the devices you use to access our website. 

1. Who we are  

AI for Human Rights  is a non-profit organisation that is committed to ensuring that AI technologies are developed, deployed and government in a way that protects and enhances Human Rights through youth-led education, policy campaign and advocacy.  

Our role as data controllers means we are responsible for how your personal data is processed. 

2. What type of personal data do we collect?  

We may collect and process the following types of personal data: 

• Contact Information: such as your name, email address, phone number, postal address. 

• Donors: such as your name, contact information, employment information, bank details, payment method, and communication preferences. 

• Event Participation: details of your participation in events, including personal registration information such as your name, email address, phone number, postal address. 

• Website Activity: when you visit our website, we may use cookies and other technologies to automatically collect the following information which helps us understand how users interact with our website:  

• Technical information, including your IP address, browser type and version, device identifier, location and time zone setting, browser plug-in types and versions, operating system and platform, page response times and download errors; 

• information about your visit, including the websites you visit before and after our website and items you viewed or searched for; 

• and length of visits to certain pages, page interaction information (such as scrolling, clicks and mouseovers) and methods used to browse away from the page. 

• Volunteer Information: such as personal details, emergency contacts, and your role within the organisation. 

3. Why and how do we collect and use personal data?  

We collect and use your personal data for the following purposes which are related to meeting the aims for the organisation: 

• Providing Our Services: event participation (including but not limited to conferences, lectures, workshops, webinars and other virtual and physical events), knowledge-sharing (through articles and newsletters), and volunteer roles (which involves processing your application, running the volunteers programme, tracking your involvement and offering you opportunities) 

• Communications: to send you information about our services, events, fundraising campaigns, and other activities related to our work. 

• Fundraising and Support: to process and administer your donations and provide receipts, acknowledge your contributions, promotional purposes and keep you updated on how your support is making a difference. 

• Compliance: to ensure we comply with relevant laws, regulations, and any legal obligations. 

• Improving Our Website and Services: to analyse how users interact with our website and improve their user experience. 

4. Legal basis for processing your data  

We rely on the following legal bases to process your personal data: 

• Consent: some of the personal data we collect will be based on consent. This is where you have provided explicit consent, such as agreeing to receive marketing communications.  

• Contractual Necessity: to fulfil any contracts or agreements you have made with us, such as processing donations or providing volunteer services. 

• Legitimate Interests: for fundraising activities, to enhance user experience on our website, and to improve our services, provided that our legitimate interests do not override your rights and freedoms. 

• Legal Obligation: to comply with legal requirements, such as keeping records for tax and auditing purposes. 

5. Sharing Your Personal Data 

We will not share your personal data with third parties unless: 

• We have your consent. 

• It is necessary to fulfil our obligations to you (e.g., sharing data with payment processors for donations). 

• We are required to do so by law or a regulatory authority (e.g., HMRC or other law enforcement authorities). 

We may share your data with trusted service providers (e.g., IT service providers, payment processors) who help us deliver our services. These providers are contractually bound to protect your personal data. 

6. How we protect your personal data 

We take the security of your personal data seriously. We implement appropriate technical and organisational measures to protect your data from unauthorised access, disclosure, alteration, and destruction (through wordpress.org premium account security features).  

However, no system is entirely secure. While we strive to protect your personal data, we cannot guarantee the absolute security of your information. 

7. Your Rights to your personal data  

It is important that you understand your rights in relation to your Personal Information and how you can contact us if you have questions or concerns. 

If you have any questions, comments or concerns about how we handle your Personal Information, then you may contact us by sending an email to aiforhumanrights@hotmail.com.  

You have the following rights concerning your personal data: 

• Right to Access: You have the right to request a copy of the personal information we hold about you, which we will provide back to you in electronic form where appropriate. For your own privacy and security, in our discretion we may require you to prove your identity before providing the requested information. 

• Right to Rectification: You have the right to have incomplete or inaccurate personal information that we process about you rectified. 

• Right to Erasure: You have the right to request that we delete personal information that we process about you, except we are not obliged to do so if we need to retain such data in order to comply with a legal obligation or to establish, exercise or defend legal claims. 

• Right to Restriction of Processing: You have the right to restrict our processing of your personal information where you believe such data to be inaccurate, our processing is unlawful or that we no longer need to process such data for a particular purpose, but where we are not able to delete the data due to a legal or other obligation or because you do not wish for us to delete it. 

• Right to Object: Where the legal justification for our processing of your personal information is our legitimate interest, you have the right to object to such processing on grounds relating to your particular situation. 

• Right to Data Portability: You can request a copy of your personal data in a structured, electronic format, and machine-readable format. 

• Withdrawing Consent: If you have consented to our processing of your personal information, you have the right to withdraw your consent at any time, free of charge. If you would like to withdraw consent, including if you would like to opt out of receiving marketing correspondence from us, please contact us at aiforhumanrights@hotmail.com .  

• Make a Complaint: You have the right to lodge a complaint with the local data protection authority if you believe that we have not complied with applicable data protection laws. If you are based in, or the issue relates to, the UK, the Information Commissioner’s Office can be contacted as follows: 

• Telephone: +44 0303 123 1113 Email: casework@ico.org.uk Website: http://www.ico.org.uk 

• Web-form: http://www.ico.org.uk/concerns/ 

• Address: Water Lane, Wycliffe House, Wilmslow, Cheshire, SK9 5AF 

To exercise any of these rights, please contact us at aiforhumanrights@hotmail.com.  

8. Security  

Measures we have implemented to safeguard personal information in our custody and control include, limiting access to personal information only to employees and authorised service providers who need to know such information for the purposes set out in this Privacy Notice, as well as other technical, administrative and physical safeguards. 

Please note that due to the inherent nature of the internet as an open global communications vehicle and other risk factors, we cannot guarantee that any information, during transmission or while stored on our systems, will be absolutely safe from intrusion by others, such as hackers. 

8. Cookies and Tracking Technologies 

Our website uses cookies to improve your experience. Cookies are small text files stored on your device that allow us to analyse web traffic and enhance user experience. You can control the use of cookies through your browser settings. For more details, please refer to our Cookie Policy.   

9. International Transfers 

As a UK organisation, we primarily process personal data within the UK. However, if your data is transferred to third parties outside of the UK (for example, through service providers), we will ensure appropriate safeguards are in place, in line with the UK GDPR, to protect your data. 

10. Data Retention 

We will retain your personal data for as long as necessary to fulfil the purposes for which it was collected, including any legal or reporting obligations. Once this period has elapsed, we will securely delete or anonymise your data. 

11. Changes to this Privacy Policy 

We may update this Privacy Policy from time to time. When we do, we will post the updated policy on our website. Ideally you should check the Privacy Policy regularly for updates. We won’t alert you to every minor change, but if there are any really important changes to the Privacy Notice or to how we use your information we’ll let you know. 

12. Your right to complain  

If you are unhappy with the way in which your personal data has been processed, in the first instance, contact us by email at aiforhumanrights@hotmail.com  

If you remain dissatisfied, then you have the right to complain to the supervisory authority as set out in the section above entitled ‘ Your rights in relation to your personal data’. 

13. Contact us 

If you have any questions about this Privacy Policy or wish to exercise your rights, please contact us: 

• By email: aiforhumanrights@hotmail.com 

You can also contact the Information Commissioner’s Office (ICO) if you have concerns about our handling of your personal data. More information can be found on their website at www.ico.org.uk.